Industries › Procurement and vendor risk

Procurement and vendor risk

One file per vendor, from first contact to renewal.

Procurement and vendor-risk teams spend most of their time chasing documents and filling spreadsheets. Every important vendor needs a sanctions check, a look at its security report, its data-processing terms, its insurance and its contract, and the file has to be ready when someone asks. Payment-change fraud adds another risk at every vendor.

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InackGuard · New check · Vendor · business · sample subjects

Harbour Point LogisticsAlder Supply CoMaple Facilities Group

SAMPLE SUBJECT

Harbour Point Logistics

REVIEW

Global sanctions listsNo match

Documents: DPA, SOC 2, insurance1 quote missing

Bank-detail changeDetected

Adverse mediaNo match

Payee account differs from the file. Held for a call-back before payment; the check is in the audit trail.

SAMPLE SUBJECT

Alder Supply Co

CLEAR

Global sanctions listsNo match

Documents: DPA, SOC 2, insuranceQuotes verified

Bank-detail changeNone

Adverse mediaNo match

File complete. Every quote verified with its page; watched until renewal in 41 days.

SAMPLE SUBJECT

Maple Facilities Group

ESCALATE

Global sanctions listsMatch

Documents: DPA, SOC 2, insuranceCertificate expired

Bank-detail changeDetected

Adverse media1 article

Listed vendor with an expired certificate. Escalated to your reviewer; nothing is paid until cleared.

Call-back before payment

Watched until renewal

1Screen the vendor

2Review its documents

3Check bank-detail changes

4Watch it until renewal

THE CHALLENGE

Where the work breaks today.

The same three problems come up in every team we talk to. Each one has a fix on the right.

Collecting documents

Vendors send reports, certificates and contracts in different formats and at different times.

Spreadsheets and email threads

Evidence lives in many places and is hard to show later.

Payment-change fraud

Fake requests to change bank details target accounts payable.

Reports that fit

START HERE

Vendor due-diligence file

One file per vendor: the onboarding check, up to five documents, one ranked to-do list.

View report ›

THEN, AS NEEDED

Vendor DPA review Contract review brief Insurance certificate check Vendor payment-change check

What is expected of you

General expectations; your regulator and policy set the details.

Third-party due diligence
Check vendors before contracting and during the relationship.
Contract and data-protection review
Read contracts, DPAs and security reports before signing.
Payment controls
Verify bank-detail changes before paying.

WHAT GOOD LOOKS LIKE

The file your examiner expects, kept as you go.

1One file per vendor with checks and documents

2Every document point quoted with its page

3Bank-detail changes checked and called back

4Vendors watched until renewal

Questions

Can you read a vendor's SOC 2 report?+

Yes. The vendor security document review flags period, opinion, exceptions and carve-outs.

Can you check a request to change bank details?+

Yes. The payment-change check lists warning signs and reminds you to call back.

Is document review legal advice?+

No. It is an AI-assisted pre-review with every quote verified.

Other industries

Fintech and payments Marketplaces and platforms Healthcare and life sciences Import, export and supply chain Government contractors Nonprofits and grant-makers Advisors, auditors and consultants

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